Job openings for executive assistant in gurugram

Job Responsibilities:
 Conserves executive’s time by reading, researching, and routing correspondence;
drafting letters and documents; collecting and analyzing information; and initiating
telecommunications.
 Maintains executive’s appointment schedule by planning and scheduling meetings,
conferences, teleconferences, and travel.
 Welcomes customers by greeting them, in person or on the telephone, and answering
or directing inquiries.
 Prepares reports by collecting and analyzing information.
 Represents the executive by attending meetings in the executive’s absence and
speaking for the executive.
 Completes projects by assigning work to clerical staff and following up on results.
 Secures information by completing database backups.
 Provides historical reference by developing and utilizing filing and retrieval systems
and recording meeting discussions.
 Maintains office supplies inventory by checking stock to determine inventory level;
anticipating needed supplies; evaluating new office products; placing and expediting
orders for supplies; and verifying receipt of supplies.
 Maintains professional and technical knowledge by attending educational workshops,
reviewing professional publications, establishing personal networks, and participating
in professional societies.
 Contributes to team effort by accomplishing related results as needed.
Executive Assistant Skills and Qualifications:
 Good with Microsoft Office specially in MS Word, MS Excel and PPT
 Fluent written and verbal communication skills: Hindi and English both compulsory.
 Should be perfect in Letter Drafting.
 Should be creative minded, searching new things and implement on that itself.
 Reporting and organizing skills
 Exposer to billing, dispatch and coordination with various stake holders.
 Planning and Scheduling
 Time management skills
Bachelor’s degree preferred,
 Three to five years of administrative experience
Three to five years of executive assistant experience
 Experience

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